Do You Need a HIPAA Release?

Sowards Law Firm

If you are in the hospital, you may want your loved ones to be able to access information about your prognosis. However, if you have not authorized them to receive specifics regarding your medical condition, they could be denied these details.

What Is HIPAA?

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) is a federal law that protects patients’ privacy. The law limits how health plans, including Medicare and Medicaid, health care providers, and other entities share protected health information (PHI). Your PHI may include personal details such as your Social Security number, billing records, address, lab test results, or prescriptions.

HIPAA authorizes the release of medical information to the patient and the person(s) designated as their personal representative. It also has some flexibility that allows medical providers to disclose information to a person who is involved in a patient’s care. (The HIPAA rules allow disclosure only of information that is relevant to the caregiver’s involvement in the patient’s care.)

While this caregiver policy usually works well, “usually” is the operative word. This is why it can be important to sign what is known as a HIPAA release form. It gives specific written authorization to all people who may be involved in a patient’s care. This can be particularly key if, for example, there is more than one caregiver for the patient.

Under HIPAA, covered health care entities can only share PHI for treatment, payment, and health care operations. In other cases, an entity such as a hospital must obtain the patient’s consent to share information with others.

HIPAA Release Form

A hospital may obtain consent to release your PHI through a HIPAA release form. Signing a HIPAA authorization form allows the hospital to disclose protected health information that HIPAA would otherwise shield. The form typically states who can have access to the information.

Note that if a physician suspects abuse, neglect, or domestic violence by your personal representative, they have the right to refuse to disclose to them your PHI, in order to support your best interests.

Reasons to Sign a HIPAA Release

While signing a release abridges your privacy, it can help ensure that designated individuals in your life can receive information about your health.

A release lets your provider give your health information to a specified third party, such as:

  • A family member assisting with health care decision-making and care
  • An attorney helping you with a personal injury or workers’ compensation claim

The minimum necessary standard applies even after the release. Under this standard, health care providers can only share the information required to accomplish a specific goal.

What Does the HIPAA Authorization Form Include?

The law requires HIPAA consent forms to specify the following:

  • The information that will be disclosed
  • Those who may make the disclosure
  • The individuals who may access the information
  • The reason for the disclosure
  • An end of the disclosure period (This can be either an expiration date or an expiration “event.” For instance, this event could be the patient’s discharge from the hospital.)
  • The signature of the patient or their representative

Individuals generally have the right to revoke authorization.

Disclosure to Personal Representatives and Family Members

According to the U.S. Department of Health and Human Services (DHHS), your personal representative may inspect and receive a copy of your protected health information from a HIPAA-covered health care provider or health plan.

Your personal representative is someone you legally authorize to act on your behalf in making health care decisions. Parents are typically personal representatives of minor children. If you have named an agent under a health care power of attorney in your estate plan, that individual may be your personal representative.

A Note on Terminology and Federal vs. State Law

The terms used for these types of documents and individuals can vary depending on where you live. Health care agents may be more commonly referred to as health care proxies in some states. Likewise, a health care power of attorney may be called an advance directive or a medical power of attorney.

To make matters more complicated, HIPAA rules, which are governed by federal law, may in some instances conflict with state laws. As the DHHS explains, whether a person “has a right to access the individual’s PHI … generally depends on whether that person has the authority under state law to act on behalf of the individual.” With certain exceptions, HIPAA regulations typically take precedence unless state law is more stringent.

Under HIPAA, a valid health care power of attorney should be sufficient to authorize a loved one to access your health information. You may also use a HIPAA release to share information with a loved one.

HIPAA and a Health Care Power of Attorney in Your Estate Plan

A power of attorney for health care is a legal document. When you execute a health care power of attorney as part of your estate plan, you appoint a trusted individual as your health care agent. You can also name a successor.

When you create a health care power of attorney, you can determine your agent’s level of authority and information access.

Compared to relying on HIPAA authorization forms alone, having a valid health care power of attorney in place can be beneficial for several reasons:

  • While HIPAA authorization forms limit information sharing only to what is necessary, you can give your loved one broader access to information with a health care power of attorney, or provide specific limitations.
  • Having a health care power of attorney prepares you for future unforeseen health events. You might be unable to communicate or make decisions if you become severely ill. When you have appointed a health care agent, this person can step in, make decisions, and receive information about your health.
  • You can detail your wishes for medical decisions in a health care power of attorney.

When drafting a health care power of attorney, consider including HIPAA authorization. The document should include a provision about access to medical information. It will outline to whom in your life a health care entity is permitted to disclose your PHI.

You could give your agent broad access. Or, you could restrict their access to specific protected health information. You can also put limits on when the agent can have access to your information.

Consult With an Attorney

If you are considering signing a HIPAA release to share health information with a loved one, consider also having a health care power of attorney. Please feel free to reach out to Sowards Law Firm with questions or concerns at (408) 371-6000 or info@SowardsLawFirm.com.

Client Reviews

I recently had the pleasure of working with Sowards Law Firm to create my estate plan, and I couldn’t be more satisfied with the experience. My company has a legal help portal where I discovered Sowards Law Firm, and I’m so glad I chose them. From the start, the entire process was incredibly smooth...

Prashant Joshi

They made it pretty easy for us to set up the legal entity we needed. Everyone we talked to was knowledgeable, professional, and considerate. We had to work around a difficult schedule, and the folks at Sowards made it work.

John Brawn

Everyone at Sowards Law Firm was extremely kind, helpful, and professional in helping me manage all of the legal work required after my husband passed away. They explained everything clearly, and focused on what would be the best options for me in the future. I’m grateful for their assistance and...

Lyn Savage

I have been working with Sowards Law Firm for all my estate needs and their service is impeccable, with the upmost professionalism. They walk you through scenarios in detail so that you can make informed decisions. I highly recommend this team.

Debra A

They made it SO EASY! Everything was explained and explored in regards to figuring out how to organize and structure. Very thoughtful and thorough. I will definitely recommend them, and have sent all of my clients their info to get their affairs in order.

Cindy Selleos

I used Sowards for my Estate planning needs. The firm provided excellent advice, and made the process very easy to complete in an expeditious manner. Each person that I interacted with was professional, friendly and competent. I have confidence that this multi-generational law practice is a solid...

Karen Bryant

Contact Us

  1. 1 Free Consultation
  2. 2 Available 24/7
  3. 3 Certified Specialists in Estate Planning

Fill out the contact form or call us at (408) 371-6000 to schedule your free consultation.

Leave Us a Message